Everything you need to keep the retainer moving: the next deadline, where the work stands, and what only you can sign off. For the operational detail, hand this to Doris (manager PIC) under the Manager tab.
| Workstream | This month | Status |
|---|---|---|
| Social ad-sync videos | 10 videos | [Briefed] |
| Film Yourself videos (ads) | 10 videos | [In production] |
| Evergreen + tactical campaigns | Live | On track |
| Customer data refresh (retargeting) | CSV, monthly | [Awaiting] |
Status pills are set by your Digitions account team each month. The full delivery checklist lives in the Manager view.
| Function | Who to reach |
|---|---|
| Project manager (main contact) | Nick |
| Performance marketing / ads | Joyce |
| Video production | Jacey, Ginny |
Everything you submit, share, and review, in the order it happens. Start with the checklist, build your brief, then use the references below. If something here is unclear, it should not need a call: that is what the FAQ is for.
Your items are due by the monthly cut-off. Tick them as you go, the bar tracks your half of the work. Digitions rows are shown for visibility (you cannot tick those).
| Submit monthly campaign brief (evergreen, flash, launches) | You | By the 30th | |
| Submit product brief for social content (the 20 videos) | You | By the 30th | |
| Upload all KVs + static ad creatives to Google Drive | You | By the 30th | |
| Upload Film Yourself videos (10) to Google Drive | You | By the 30th | |
| Upload paid partnership videos (if any) to Google Drive | You | 7 days before post | |
| Share customer data refresh (CSV) to Google Drive | You | By the 30th | |
| Review + approve the 20 video drafts in Asana | You | By the 25th | |
| Launch campaigns + activate all ad sets | Digitions | Per start date | |
| Deliver 20 final videos (Drive + Asana) | Digitions | By the 25th |
Pick the brief type and fill the fields. The tool will not generate until the essentials are in, so nothing reaches us half-complete. Copy the output into your brief doc or send it straight to your Digitions lead.
All client materials come to us through Google Drive, one folder per asset type. Match the file to the right folder so nothing gets lost before production.
| Asset | Folder | When |
|---|---|---|
| Key visuals (KVs) | By 30th | |
| Static ad creatives | By 30th | |
| Film Yourself videos (10) | By 30th | |
| Paid partnership videos | 7 days before post | |
| Customer data (CSV) | By 30th |
Each month the 20 video drafts land in Asana for your review. Your approval by the 25th is what lets us schedule and launch on time.
Two things trip people up at first: reading the live dashboard, and decoding campaign names. Both are below.
Live performance sits at . Read it against the goals in the Exec tab, not in isolation. Key views: [spend + results], [cost per result], and [creative performance].
Paste any campaign name to see what each part means. Names are built in segments split by underscore.
Each month you share first-party customer data from your CRM. We use it to build retargeting and lookalike audiences, which lifts results without lifting spend.
Briefs, creatives, and the data refresh are all due by the 30th of each month, at month end. That window gives production enough runway to deliver all 20 videos and launch on schedule.
The slate reschedules to the next available production window rather than compressing into the original dates. Quality and launch reliability are protected by the timeline, so on-time briefs are the single biggest thing in your control.
20 per month: 10 social ad-sync videos and 10 Film Yourself ad videos. You brief the products to feature, we produce and route drafts to Asana for approval.
Google Drive, one folder per asset type. See section 03 for the exact folder map. Keeping assets in the right folder is what prevents delays at the start of production.
Each name is built from segments (brand, objective, type, product, month, audience) split by underscore. Use the decoder in section 05 to read any name instantly.
In Asana. Watch each draft, leave consolidated feedback as a comment, then mark it approved by the 25th. One clear round of notes keeps the launch dates intact.
First-party, consented records (such as email and phone) as a CSV. It is matched into the ad platforms as a hashed Custom Audience for retargeting and is never used as creative. Only share records with marketing consent.
Day-to-day briefs, uploads, and approvals: Doris Chua (manager) runs these through this hub. For video, ping Jacey or Ginny; for performance and ads, Joyce; Nick (PM) is your main Digitions contact. Strategy, budget, and final sign-off: Wong Yew Bun (exec) with Nick.